Milestones Professional 2025 Help
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Task rows

A task row is one of the basic components of a schedule. 

Contents

  1. Set the number of rows per page
  2. Enter task names on a row
  3. Adjust task row height
  4. Insert task rows
    1. Insert a new task row between two existing task rows
  5. Set up shading and grid lines
  6. Insert and remove page breaks
  7. Select task rows and task cells
  8. Move a task row to another part of the schedule
  9. Add a Task Number SmartColumn:
  10.  Number all rows:

Set the number of rows per page

Enter the rows per page

Set the number of rows per page by entering a number here (Layout tab | Rows per Page)

Line guides

By default, thin blue line guides are shown to make it easy to see each task row.  Turn these on / off on the View tab, Optional Items section.

Enter task names on a row

  1. Click  (the toolbox Text tool.)

  2. Click once within a column's cell.

  3. Begin typing.

 

 

 

 See Outline and Summarize tasks for details on creating an outlined schedule.

 

 

Each task row's height can be adjusted using the mouse or by entering a specific height value. The default row height is based on an equal distribution of row heights according to the size of the schedule and the number of rows per page.

 

Adjust task row height

Adjust the height of a single task row using the mouse:

  1. Click  (the toolbox Arrow tool.) .

  2. Move the cursor to the lower edge of the task row to be adjusted, until the cursor looks like this: Miles00000280.gif

  3. Click and drag the row's lower horizontal gridline (or line guide), then move the row to the new height, as shown:

Adjust the height of a single task row using a specified value:

  1. Click once on the task row to be adjusted. This will display the Selection menu.

  2. In the Task Row Settings section, change the value for Row Height Override.

Reset all rows to default height:

All task rows with row height overrides can be reset to the default value, based on the number of rows per page value.

  1. Choose Layout | Row/Symbol Sizes | Reset all Rows to Default Height.

Reset a single row to default height:

  1. Click once on the task row to be adjusted. This will display the Selection menu.

  2. In the Task Row Settings section, choose next to Row Height Override.

Turn row height adjustment on or off

  1. Click Tools | Program Options | Edit.

  2. Allow Task Row Height Adjustments.

The default row height is  based upon the settings for rows per page.  Any row that will not fit on that page after the height adjustment will move to the next page.  By default Allow Task Row Height Adjustments is turned on.

 

Insert task rows

There are several ways to insert a new, blank task row into the schedule.

Insert a new task row at the top of the page
  1. Choose Insert | Rows, Columns | New Task Row.

Insert a new task row between two existing task rows

  1. Select the task row before which a task will be added.

  2. Choose Insert | Rows, Columns | Task Row.

Insert a new task row using the Insert key on the keyboard

  1. Click  (the toolbox Text tool.) .

  2. Click the beginning of the task row to position the flashing cursor at the beginning of the line that will be the new row.

  3. Press once on the Insert key on the keyboard.

  4. Press the Enter key to insert a row.

Set up shading and grid lines

Apply a color theme:  

  1. Choose Format | Color Themes.

  2. Choose a color theme.

 

Customize horizontal gridlines for selected tasks:

  1. Select the task rows that need gridlines.  This will display the Selection menu.

  2. Choose Selection | Task Row Settings | More Task Row Options  | Gridline/Shade. 
Set default horizontal gridlines for the entire schedule:

  1. Click Format | Gridlines | Horizontal Gridlines and Shading.

  2. Click the Gridlines tab.

  3. Show Gridlines in the areas of the chart which need gridlines: Left Columns, Right Columns and/or the Graph/Schedule Area.

  4. Select the Line Type for each section.

  5.  Select the Line Color for each section. 

 

 

Insert and remove page breaks

 

A page break can be forced before any task row.

Insert a page break:

  1. Select the task row before which a page break is needed. (The task row selected will be at the top of the new page).  

  2. Choose Insert | Page Breaks | Break before selected row.

Remove a page break

  1. Right-Click the first row of the page with the page break.

  2. Click Remove Page Break.

Remove all page breaks

  1. Click Insert | Page Break | Remove All Page Breaks.

  

Select task rows and task cells

Select a single task:

  1. Click  (the toolbox Arrow tool.)

  2. Click once in the column area of the task row.  The entire row will highlight in black to indicate it is selected.

Select a single cell on the task row:

  1. Click  (the toolbox Arrow tool.)

  2. Click once in the column areaof the task row.  The entire row will highlight in black to indicate it is selected.

  3. Click once on the cell to be changed. This will bring up the options for that cell.

 

Select all tasks:

  1. Click  (the toolbox Arrow tool.)

  2. Click once in the column area for any task row on the schedule.

  3. Press CTRL+A to select all task rows.
Select several contiguous task rows:

  1. Click  (the toolbox Arrow tool.)

  2. Click once in the column area of the first task row to be deleted.  The entire row will highlight in black to indicate it is selected.

  3. Hold down the Shift key, and click once on the last task row to be selected.

Select several non-contiguous task rows:

Example of selecting task rows while holding down the Ctrl key on the keyboard:

  1. Click  (the toolbox Arrow tool.)

  2. Click once in the column area of the first task row to be selected.  The entire row will highlight in black to indicate it is selected.

  3. Hold down the CTRL key and click once on other task rows.

Move a task row to another part of the schedule

  1. Click  (the toolbox Arrow tool.)

  2. Click once in the column area of the task row to be moved. Hold down the mouse button.

  3. Hold the left mouse button down and drag the row to the desired location.

    • A horizontal line and X marks the insertion location. In the image below, the Space Station row will be moved between the Booster and RPV rows.  The X on either side of the row marks this location.

  4. Release the mouse button.

 When a task row or block of task rows is moved, vertical links to and from this row or block are removed. 

Add a Task Number SmartColumn:

  1. Choose Insert | Rows, Columns | New Column | Task Number.
  2. Choose from the Task Number Options.
  3. Choose OK.

Task number options:

  • Starting Task Number: Enter a number which begins the task row numbering. The default is 1.
  • Number all rows: This is the default setting. Every task row will be numbered, including blank rows and summary rows.
  • Skip rows with no task description: Task rows which have no data will not be numbered.  
  • Skip rows with no normal or baseline symbols: Task rows which have no data will not be numbered. And, summary rows, which contain only summarized data, will not be numbered.

 Number all rows:

Skip rows with no task descriptions:

 

 

 

 

 

Related Topics

  1. About the schedule columns
  2. Outline and summarize tasks
  3. Copy and paste symbols and bars
  4. Copy and paste task rows
  5. Color themes
  6. Filter task rows
  7. Sort task rows
  8. Change the symbol vertical position setting